1. Booth Rental Fees| Size | Per Booth | Consumption Tax (10%) | Total | |
|---|---|---|---|---|
| Organizers' Members | 9m2 (3m×3m) | JPY270,000 | JPY 27,000 | JPY297,000 |
| Members of Cooperating Organizations, and Overseas Associations |
9m2 (3m×3m) | JPY300,000 | JPY 30,000 | JPY330,000 |
| Non-members (Domestic/Overseas) |
9m2 (3m×3m) | JPY360,000 | JPY 36,000 | JPY396,000 |
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The "Overseas Associations" are associations which had taken part in the International Information Center at the 27th,28th and 29th JIMTOF. Overseas government agencies which Organizers admit have same conditions as overseas associations.
*For participation of the overseas associations, contact: Japan Machine Tool Builders' Association
Please see the Application to Exhibit page for the list.
*For participation of the overseas associations, contact: Japan Machine Tool Builders' Association
Please see the Application to Exhibit page for the list.
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A 10% discount granted for the application of 21 booths or more. (No discount granted for 20 booths or less)
For example, if a member of an overseas association applies for 30 booths,
For example, if a member of an overseas association applies for 30 booths,
1-20 booth(s): 20 booths x JPY300,000 = JPY6,000,000
21-30 booths: 10 booths x JPY270,000 = JPY2,700,000
21-30 booths: 10 booths x JPY270,000 = JPY2,700,000
10% Consumption Tax: JPY870,000 TOTAL AMOUNT: JPY9,570,000
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Booth specifications
Space Only (If the exhibitor needs partitions, Organizers will prepare partitions that they have. The partitions make the booth space a little bit smaller by their thickness.)
*For package booths including basic decorations, please refer to "Exhibitors’ Manual".
Space Only (If the exhibitor needs partitions, Organizers will prepare partitions that they have. The partitions make the booth space a little bit smaller by their thickness.)
*For package booths including basic decorations, please refer to "Exhibitors’ Manual".
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Booth rental fee include the following:
- Exhibition space during the fair as well as the delivery/removal periods.
- Exhibitors' badges. (The number of the badges provided differ according to the size of booth.)
- Visitor invitations (The number of the visitor invitations provided differ according to the size of booth.)
- Listing on the Official Guidebook. *1
- Listing on JIMTOF official website. *1
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Payment of utility usage and service fees (after the fair):
We charge for the utility usage and service as below after the fair.
We charge for the utility usage and service as below after the fair.
- Use of electricity, water supply & drainage, compressed air, communication equipment, and flooring works
- Visitor Invitations' fee beyond the provided number
- Use of meeting or conference rooms
- Advertisements on the organizer-issued printed materials
- Utilizing Visitor Registration System
- Organizing Exhibitor Workshops
- Publication of information on co-exhibitors and represented companies in the official guidebook and on the official website.
- Other service provided by Organizers
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Any Charges, Fees and Commissions
Any and all fees and charges that may arise with respect to the payment of the fees related to the participation in the exhibition (such as remittance charge, foreign exchange commission and commission to make and remit payment in Japanese yen, correspondent bank charge and inward remittance charge) shall be borne by the exhibitor. If the full payment is not made, the exhibitor shall be required to pay to Organizers, in addition to the amount of insufficiency, an amount of not more than 10,000 yen to cover the extra expenses of the administrative procedures resulting therefrom.
Any and all fees and charges that may arise with respect to the payment of the fees related to the participation in the exhibition (such as remittance charge, foreign exchange commission and commission to make and remit payment in Japanese yen, correspondent bank charge and inward remittance charge) shall be borne by the exhibitor. If the full payment is not made, the exhibitor shall be required to pay to Organizers, in addition to the amount of insufficiency, an amount of not more than 10,000 yen to cover the extra expenses of the administrative procedures resulting therefrom.
2. Exhibition Application and Agreement2-1
Application Period
*Please note that applications will only be accepted during the above period. Applications are not accepted outside the above period Japan Time.
*Applications ARE NOT handled on a first-come-first-served basis. Organizers decide to receive an application taking the classification of exhibits into account.
*Some application may not be accepted as stated in 2-4.
| Application Period | |
|---|---|
| Members of Organizers, Cooperating Organizations, and Overseas Associations |
9: 00 a.m. Oct 1(Fri) – 11:59 p.m. Oct 31(Sun), 2021 |
| Non-members (Domestic/Overseas) | 9: 00 a.m. Nov 1(Mon) – 11:59 p.m. Nov 30(Tue), 2021 |
*Applications ARE NOT handled on a first-come-first-served basis. Organizers decide to receive an application taking the classification of exhibits into account.
*Some application may not be accepted as stated in 2-4.
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Application to exhibit
Matters such as payment methods vary for each organization. Please contact your associated organization.
- Please make your application online via JIMTOF 2022 official website by using the "Exhibitor Application Form." No other method of application will be accepted.
If you are a first-time exhibitor at JIMTOF, please submit documents with a summary of your exhibit items and your company information via post or email. - In the case of multiple companies applying to exhibit using the same booth, one company shall conduct all the necessary procedures as a representative, including the application, payment of various fees, etc.
For exhibitors who are not the representative exhibitor:
- Those with their company's own employees, products, and services provided at the exhibit booth shall be considered "Co-exhibitors."
- Those without their company’s own employees at the exhibit booth but with their own products and services, provided shall be considered "Represented Companies."
- When a trading company or distributor applies as an exhibitor on behalf of a manufacturer, please submit a written agreement or authorization letter from the manufacturer of the products via post or email, at the time of the application. The format does not need to be standardized. Furthermore, if applying on behalf of an exhibitor etc. that is an overseas manufacturer, the written agreement or authorization letter must be in Japanese or English.
- The person making the application must have authority within the applicant organization for signing a contract to exhibit at this fair.
- Should any of the information provided on or with the application change at a later date, please notify the JIMTOF Fair Management Office at Tokyo Big Sight Inc. as soon as possible and obtain its approval.
Tokyo Big Sight Inc. JIMTOF Fair Management OfficeContact details : (for the Members of Organizers and Cooperating Organizations below)
3-11-1 Ariake, Koto-ku, Tokyo 135-0063 JAPAN
Tel: + 81-3-5530- 1333 Fax: + 81-3-5530- 1222
E-mail: jimtof@tokyo-bigsight.co.jp
Matters such as payment methods vary for each organization. Please contact your associated organization.
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Application Schedule (It may be changed according to the situations)
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Application Acceptance and Booth Adjustment
After receipt of the application, Organizers will notify the applicant in writing as the official acknowledgement of participation in the exhibition by the end of January 2022. However, there might be cases that Organizers coordinate the number of the booths requested or cannot accommodate the application taking previous (JIMTOF2018) exhibit records of applicants into account when total demand exceeds the exhibition floor capacity or reviews of the application reveal irregularities. In these cases, Organizers will notify such applicants in writing by the end of January, 2022. In this regard, Organizers or the cooperating organizations shall not be liable for any damage caused by rejection of the application or reducing the number of booths.
After receipt of the application, Organizers will notify the applicant in writing as the official acknowledgement of participation in the exhibition by the end of January 2022. However, there might be cases that Organizers coordinate the number of the booths requested or cannot accommodate the application taking previous (JIMTOF2018) exhibit records of applicants into account when total demand exceeds the exhibition floor capacity or reviews of the application reveal irregularities. In these cases, Organizers will notify such applicants in writing by the end of January, 2022. In this regard, Organizers or the cooperating organizations shall not be liable for any damage caused by rejection of the application or reducing the number of booths.
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Exhibition Agreement
The agreement shall be deemed concluded when Organizers send the official acknowledgement of participation in the exhibition to the applicant, upon which the applicant shall acquire the right to use the Exhibition Space as an exhibitor.
The agreement shall be deemed concluded when Organizers send the official acknowledgement of participation in the exhibition to the applicant, upon which the applicant shall acquire the right to use the Exhibition Space as an exhibitor.
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Payment Terms
Organizers will send the exhibitor the first invoice for the half amount of the booth rental fee, together with the official acknowledgement of participation in the exhibition by the end of January, 2022, which the exhibitor shall remit to the specified bank account by the due date stated on the invoice. Then, Organizers will send the exhibitor the second invoice for the balance of the booth rental fee by the end of April 2022, which the exhibitor shall remit to the specified bank account by the due date stated on the invoice. (Bank handling charges are the liability of the exhibitor.) In case the exhibitor is a member of cooperating organizations, the organization may handle billing and collection of the fees on behalf of Organizers. However, Organizers may invoice the whole amount of the booth rental fee at a time if it is necessary to do so.
Organizers will send the exhibitor the first invoice for the half amount of the booth rental fee, together with the official acknowledgement of participation in the exhibition by the end of January, 2022, which the exhibitor shall remit to the specified bank account by the due date stated on the invoice. Then, Organizers will send the exhibitor the second invoice for the balance of the booth rental fee by the end of April 2022, which the exhibitor shall remit to the specified bank account by the due date stated on the invoice. (Bank handling charges are the liability of the exhibitor.) In case the exhibitor is a member of cooperating organizations, the organization may handle billing and collection of the fees on behalf of Organizers. However, Organizers may invoice the whole amount of the booth rental fee at a time if it is necessary to do so.
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Exhibition Space Allocation
Organizers will decide on the allocation of the exhibition space (please refer to Article 2 of "The Provisions of Exhibition Agreement for JIMTOF 2022,") and will notify the exhibitor of the space allocation, with the second invoice for the balance of the booth rental fee. The exhibitor has no right to oppose or demand changes with respect to the allocated exhibition space. Also, the exhibitor is not allowed to conduct such actions on part or all of the allocated exhibition space as selling/buying, collateralizing, transferring or lending to any third party, except for co-exhibitors and represented companies. (Please refer to 2-2-(2) for "co-exhibitors and represented companies".)"
Organizers will decide on the allocation of the exhibition space (please refer to Article 2 of "The Provisions of Exhibition Agreement for JIMTOF 2022,") and will notify the exhibitor of the space allocation, with the second invoice for the balance of the booth rental fee. The exhibitor has no right to oppose or demand changes with respect to the allocated exhibition space. Also, the exhibitor is not allowed to conduct such actions on part or all of the allocated exhibition space as selling/buying, collateralizing, transferring or lending to any third party, except for co-exhibitors and represented companies. (Please refer to 2-2-(2) for "co-exhibitors and represented companies".)"
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Cancellation or Modification of Exhibition Agreement
The exhibitor may not cancel or modify the exhibition agreement, in principle, whether in whole or in part, except to the extent that the exhibitor notifies Organizers of such intention in writing or otherwise and obtains its consent thereon, in which event, however, the exhibitor shall be required to pay a penalty to Organizers in the amount set forth in the table below, with the day on which Organizers receives the notification in writing or otherwise from the exhibitor as reference.
If any amount of the booth rental fee is already paid, the whole or a part of such amount already paid shall be appropriated to the cancellation fee. Further, the amount of the cancelation fee to be paid when a part of the exhibition agreement is cancelled shall be calculated based upon the amount of the cancellation fee attributable to the size of the exhibition area to be cancelled.
If the exhibitor loses the qualification as a member of the organization, it shall constitute a modification of the agreement, and the status of the exhibitor thereunder shall be changed to "non-member." In this case, Organizers shall additionally charge to the exhibitor the amount to cover the difference arising in the booth rental fee, and the exhibitor shall pay such amount to Organizers. If the exhibitor does not start using the allocated exhibition space by 1:00 p.m. on November 7, 2022, Organizers will take it as the cancellation of the agreement, and the exhibitor will lose the right to use the space. In this case, Organizers will not refund the paid-up amount to the exhibitor. Furthermore, Organizers or the cooperating organizations shall not be liable for any damage caused by such actions.
The exhibitor may not cancel or modify the exhibition agreement, in principle, whether in whole or in part, except to the extent that the exhibitor notifies Organizers of such intention in writing or otherwise and obtains its consent thereon, in which event, however, the exhibitor shall be required to pay a penalty to Organizers in the amount set forth in the table below, with the day on which Organizers receives the notification in writing or otherwise from the exhibitor as reference.
| Deadline | Cancellation fee |
|---|---|
| After the due date of payment of the half amount of the booth rental fee (first invoice) but not after the due date of payment of the balance of the booth rental fee (second invoice) | 50% of the booth rental fee (total amount inclusive of the tax) |
| After the due date of payment of the balance of the booth rental fee (second invoice) | 100% of the booth rental fee (total amount inclusive of the tax) |
| After the due date of payment of the booth rental fee to be made in a lump | 100% of the booth rental fee (total amount inclusive of the tax) |
If any amount of the booth rental fee is already paid, the whole or a part of such amount already paid shall be appropriated to the cancellation fee. Further, the amount of the cancelation fee to be paid when a part of the exhibition agreement is cancelled shall be calculated based upon the amount of the cancellation fee attributable to the size of the exhibition area to be cancelled.
If the exhibitor loses the qualification as a member of the organization, it shall constitute a modification of the agreement, and the status of the exhibitor thereunder shall be changed to "non-member." In this case, Organizers shall additionally charge to the exhibitor the amount to cover the difference arising in the booth rental fee, and the exhibitor shall pay such amount to Organizers. If the exhibitor does not start using the allocated exhibition space by 1:00 p.m. on November 7, 2022, Organizers will take it as the cancellation of the agreement, and the exhibitor will lose the right to use the space. In this case, Organizers will not refund the paid-up amount to the exhibitor. Furthermore, Organizers or the cooperating organizations shall not be liable for any damage caused by such actions.
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